AI & Process Modeling
BA Copilot alternative for BPMN process mapping
Robbert Schuurmans
Process Innovation
BA Copilot is no longer available as a commercial product. If you used it to turn notes, images or workshop output into BPMN process maps for clients, you need a new home for that work. ModelMatic covers the same core job, goes further after the first model, and takes your existing BPMN, Visio and PDF files as a starting point.
What BA Copilot was used for
BA Copilot was built for consultants, business analysts and process teams. From its own site, the main jobs were:
Generating process maps from text, images, whiteboard photos and documents, in BPMN 2.0.
Converting between formats: BPMN to Visio, Visio to BPMN, and exports to PDF, PNG and SVG.
Editing and tidying generated maps in a browser editor.
Supporting compliance work with RACI matrices, process templates and checklists for frameworks such as SOC 2 and DORA.
Working from other tools through an API and an MCP connection for Claude, plus a self-hosted option.
If your use was mostly the first three, the switch is straightforward. If you relied on the API, the MCP connection or self-hosting, read the comparison below carefully, because not every tool covers those.
ModelMatic vs BA Copilot
Input. BA Copilot: text, images, whiteboards, documents. ModelMatic: recorded conversations, documents, images, Visio files, PDFs and existing BPMN 2.0 XML.
Output. BA Copilot: BPMN 2.0 process maps. ModelMatic: BPMN 2.0 models, plus SOPs, RACI matrices, user stories and requirements from the same model.
Checking the result. BA Copilot: create, tidy and validate maps with AI. ModelMatic: unclear points flagged; validate with your stakeholder and capture feedback in the same place.
After the model. BA Copilot: RACI matrices, templates, compliance checklists. ModelMatic: chat over your models; the agent challenges the analysis and proposes a future-state design.
Formats. BA Copilot: conversion between BPMN and Visio both ways. ModelMatic: BPMN XML and Visio in; BPMN 2.0 out to your existing tools.
API and MCP for Claude. BA Copilot: yes. ModelMatic: no.
Self-hosting. BA Copilot: yes. ModelMatic: possible for larger deployments, not at very small scale.
How you start. BA Copilot: free tools and trial. ModelMatic: no free plan; you start with a demo on your own material.
Data. ModelMatic: stored encrypted in the EU, not used to train AI models.
The short version: if you used BA Copilot to get from raw input to a clean BPMN map for a client, ModelMatic does that job and goes further into the work after the map. If you used it as a developer tool through the API or inside Claude, ModelMatic is not a like-for-like replacement.
Where ModelMatic goes further
ModelMatic can also start from the conversation itself: record the interview or the workshop and it builds the model from what was said, with the gaps flagged so you know what to ask next.
The bigger difference is after the first model. In ModelMatic the model is the start of the deliverable, not the deliverable itself. From one validated model you generate the SOP, the RACI matrix, user stories and requirements, so they stay consistent when the process changes. You can then ask the agent to challenge your analysis or redesign the process with the context you give it.
For consultancies that model every week, that is where the hours are. At Bovemij, a process description that used to take about four weeks now takes about two, and the first version of the model is roughly 80 percent right (read the case). Florinet, an ERP supplier, saves four to five hours per process when it maps a new client (read the case).
Where it does not, and when to pick something else
We would rather you choose the right tool than the nearest one.
You need an API or MCP connection. ModelMatic does not offer either. Look at modelling platforms with an open API.
You need to self-host for a single user or a small team. Self-hosting ModelMatic is possible, but not at very small scale. For larger deployments, ask us what fits your setup.
You only need a free diagram now and then. Free BPMN editors such as bpmn.io, or a general chatbot for a first sketch, will do.
Did you rely on something in BA Copilot that is not on this list, or is one of these points a dealbreaker for you? Tell us. We talk to customers and prospects every week, and what they need is what decides what we build next. Even if ModelMatic is not the right fit today, we would like to hear why.
How to move your process maps across
Collect your files. Look for
.bpmnor.xmlexports,.vsdxfiles, PDFs and images, plus the source notes or recordings you used.Start with the maps you still use. A move is a good moment to drop the processes nobody maintains.
Import them. ModelMatic reads BPMN 2.0 XML, Visio files and PDFs and turns them into a model you can keep working on.
Validate before you rely on it. Walk through each imported model with the people who run the process, and let ModelMatic flag what is unclear.
Generate the deliverables again from the validated model: SOP, RACI, requirements.
Next step
Book a demo and bring one of your exported process maps or an interview recording. We will show you what ModelMatic makes of it, on your own material, not a sample process.
BPMN 2.0 is an open standard from the Object Management Group (specification), which is why models built in one tool can move to another. See also our overview of AI tools that turn recordings into validated BPMN diagrams and what BPMN is.
